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Concepts

Understanding the key concepts in Antidote will help you make the most of the platform.

Overview​

Antidote is built around several core concepts that work together to streamline legal workflow management.

Time Entries​

Time entries are the foundation of billing in law firms. In Antidote:

  • Billable vs Non-Billable: Track both types of work.
  • Activity Codes: Categorize work for accurate billing.
  • Real-time Tracking: Record time as you work for accuracy.

→ Learn more about Time Entry Statuses

Draft Bills​

Draft bills are collections of time entries ready for review before final invoicing:

  • Review Stage: Allows checking entries before clients see them.
  • Flags: Automatic identification of potential issues.

→ Learn more about Draft Bills

Matters​

Matters represent individual cases or projects:

  • Client Association: Each matter is linked to a client.
  • Time Tracking: All time entries are associated with a matter.
  • Billing Rules: Custom rules can be applied per matter.

→ Learn more about Matters

Flags and Violations​

Flags are automatic alerts when entries may violate billing guidelines. Antidote automatically identifies potential billing issues:

  • Policy Violations: Entries that don't meet firm policies.
  • Anomaly Detection: Unusual patterns that may need review.
  • Correction Workflow: Structured process for addressing flags.

→ Learn more about Flags

Suggestions​

When Antidote flags a time entry, it also generates a suggestion where possible. Suggestions are AI-powered corrections designed to help entries comply with billing guidelines:

  • Narrative Updates: Reworded descriptions that reduce rejection risk.
  • Remove Time: Recommendations to mark entries as unbillable when narratives can't be fixed.
  • Vague Narrative: Highlights when a narrative needs manual editing, often with context about the timekeeper's recent work.
  • Task Code: Suggests a correction when a time entry doesn't use the expected task code for the matter.

You can accept a suggestion as-is, edit it, or ignore it and keep the original entry.

→ Learn more about Suggestions

Approvals​

Some situations aren't wrong, but need to be confirmed as authorized before billing - for example, travel that is only billable with the client's prior consent. Antidote tracks these separately from flags:

  • Rule-Driven: Some rule types have a Requires prior approval option.
  • Approve or Dismiss: Confirm approval was obtained, or dismiss if it doesn't apply.
  • Entry, Timekeeper, or Client Level: Approvals can apply to a single entry, to a timekeeper as a whole on a matter, or to a client.

→ Learn more about Approvals

User Roles​

Different users have different access levels:

  • Timekeepers: Create and submit time entries, and approve their own approvals.
  • Partners: Review draft bills and resolve flags and approvals for their clients.
  • Billing Team: Manage the billing process.
  • Admins: Configure system settings.

→ Learn more about Roles and Permissions

Rulesets​

Rulesets define billing policies and requirements:

  • Client-Specific: Different rules for different clients.
  • Versioning: Track changes to rules over time.
  • Automation: Automatic application of rules to entries.

→ Learn more about Rulesets